Question
How do I access Power BI and view reports/dashboards?
Answer
Expand the panels in this article for information on accessing Power BI, Power BI workspaces, and viewing reports/dashboards.
To request a workspace or a department group, to request to ADD OR REMOVE users to a department/group/workspace or to request help setting up a data source please submit a Power BI Request form.
How to Access Power BI
All active BGSU faculty, staff and students have access to Power BI as part of the University's license agreement with Microsoft. Users wishing to view reports can do through Power BI web application which can be accessed by following these steps:
Power BI Web Application
- Log in to Office 365.
- Select Applications from the top left corner (nine dots).
- Select All Apps.
- Search for Power BI and select it to open the web application.
Users wishing to develop and manipulate data should use the Power BI desktop application. If you wish to install the Power BI desktop application on your University-owned device, please contact ITS.
View a Power BI Report/Dashboard
Follow the instructions below to view a Power BI report or dashboard:
- Navigate to Power BI by following these instructions.
- Once logged in, all workspaces you have access to will display.
- Select a workspace to open it.
- To display different views, select Dashboards or Reports from the top menu.
- A list of available reports/dashboards will display.
- Select the dashboard or report name to open.
Standard PBI reports often include various visual elements, such as charts, graphs, cards and sliders. PBI reports are meant to be interactive and have ability drilldown by clicking different parts of a report.
Power BI Workspace
A workspace is a shared, collaborative environment for a group of users. Only authorized users of a workspace (having member, contributor or viewer role), can see the reports or data within that workspace. A user's role within the workspace determines how much data they can see or manipulate to use or create reports or import data into the workspace.
For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.