Creating Online Office Hour Sign-Ups in Canvas

Question

How can I create sign-ups for online/virtual office hours in Canvas?

Answer

To create appointments for students to join one-on-one office hour appointments, follow these steps:

Instructor Setup

  1. Login to Canvas. 
  2. Select the Calendar icon from the left navigation. 
  3. Select the plus (+) button in the top right corner of the calendar screen. 
  4. Select Appointment Group from the window that appears. 
  5. Enter the Name of the appointment.
  6. In the Location, enter your personal Webex room address. This will always be bgsu.webex.com/meet/bgsuusername.
    • Example: bgsu.webex.com/meet/ffalcon
  7. From the calendar box, select the class you would like to create these appointments for.
  8. Select the Date(s) and Time Range(s) for your office hours
  9. Enter how long you would like each appointment slot to be (for example, 30 minutes).
  10. Select Go to create a series of events for each of those dates/time ranges. 
  11. Select the Limit each slot to 1 users box.
    • This ensures only one student can attend each appointment. 
  12. Select the Limit participants to attend 1 appointment(s) box. 
    • If you would like your students to be able to attend more than one appointment, leave this box unchecked. 
  13. In the Details field, indicate that you would like the student to join you via your personal Webex room and add the link to your personal room (see Step 6), and also notify the student that the Webex room will be locked so they will need to be invited before they can join. Add any additional details as needed. 
    • For additional information on locking/unlocking your personal Webex room, review this article
  14. Select Publish to add to your calendar. 
  15. To view who has signed up for an appointment:
    1. Select the date/time of the appointment.
    2. Select Group Details
    3. Scroll to Appointments at the bottom of the page. Here you can view who has signed up for each appointment, which appointments are still available, and you can also message the students who have signed up. 

Student Appointment Booking

  1. Login to Canvas. 
  2. Select the Calendar icon from the left navigation. 
  3. Select the Find Appointment button from the right side of the calendar screen.
  4. Locate and select your course from the drop-down in the Select Course pop-up window.
  5. Select Submit
  6. This will display all available appointments for that specific course onto the calendar. 
  7. Select the date/time for which you would like to sign up.
  8. Enter any comments you would like into the Comments field. 
  9. Select Reserve.

ITS will decommission the Canvas Webex integration at the end of the Fall 2021 Semester. In response to faculty input, the Canvas Zoom integration was implemented during the Fall 2020 Semester as a replacement for Webex. Faculty who have not yet made the transition to Zoom should prepare to do so in the coming months, which includes the export of videos currently stored in Webex. Visit www.bgsu.edu/webex for more information.  

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

Details

Article ID: 104644
Created
Tue 4/7/20 2:30 PM
Modified
Wed 4/21/21 11:52 AM