Requesting a University Device for a New Hire (Full-Time)

Question

How do I request a university-owned device for a full-time new hire?

Answer

To request a university device for a new, full-time hire you must submit a University Device Request form to ITS. Below are some additional tips/guidelines for submitting this request:

  1.  Select the New Hire Full-Time option from the "What will this device be used for?" drop-down menu.
  2. Laptops are the standard university device for BGSU employees. Selecting a desktop device will require a business reason.  Request is subject to review by ITS.
  3. To view systems available visit https://www.bgsu.edu/its/support/udevice.html. Selection availability is based on current ITS inventory.
  4. Review our What Is Included with My University Laptop, to see if you need to request/purchase add-ons or accessories. 
    • Standard accessories (monitors, docking stations, and keyboards/mice) are usually readily available in ITS inventory.
    • Non-standard accessories are items such as an external webcam or hard drive.
    • If purchasing additional equipment, please review our Device & Accessory Purchasing Guidelines webpage.
      • Please note the Purchase Method column in this table. If University Device Request Form is listed, you may indicate the item you wish to purchase within this form in the non-standard accessories text field.
  5. Is this device for a remote-only employee?
    1. If the employee does not have a physical office on campus and is 100% remote, select Yes.
    2. Off-campus equipment delivery for faculty/staff (IE. remote staff) is the responsibility of the requestor's department. 
    3. If Yes is selected, you must include an on-campus delivery location for the device. ITS will deliver the device and any additional accessories and instructions to this location. 
  6. Review the list of Standard Software to determine if additional software needs requested.
  7. Department Charge Code/Four-Digit Fund Code - This information is required and can be obtained from the requestor's supervisor or department administrative contact.
    1. Please enter the codes for your department and not the example text included in the text field.
  8. Device Owner's Email is the BGSU email address of the new hire for whom the device is being requested. 
  9. Anticipated Start Date is the date on which the new hire is expected to begin working. For planning purposes, please allow a minimum of 15 business days for the delivery of the requested system.

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

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