Question
What do the various IT Project terms mean?
Answer
Expand the panels in this article for detailed descriptions of the various ITS Project priorities, statuses and health colors.
IT Project Priorities
The following defines the various project priorities used by Information Technology Services.
Priority 1 - High Priority
This project directly affects enrollment, revenue, or student success. Additionally, this project may have a firm deadline in order to meet an organizational objective and/or a University strategic goal. This project might reduce overall labor or improve data quality by implementing efficiencies within a department or intra-departments.
Priority 2 - Medium Priority
This project has merit but does not directly affect enrollment, revenue or student success.
Priority 3
This project is basically a nice to have.
Process for Moving Project Priorities (Up or Down)
Any member of the Executive Sponsors Committee may raise the question as to the priority of any project and recommend that the project be re-evaluated or changed to a different priority. A vote of the members present is required to determine the new priority.
IT Project Status Definitions
The following project statuses are used by Information Technology Services (ITS). These can be found in multiple locations, including through the TeamDynamix portal (if you are listed as the project requester) or on various reports created by ITS.
Not Scheduled
The project has been approved through governance, but does not yet have a confirmed start date or timeline. All approved projects begin with this status.
Scheduled
A project manager has been assigned, but the project has not yet begun. The project manager will work with the requester to initiate the project.
On Schedule
The project is in progress and is currently on track to meet the planned timeline.
Behind Schedule
The project is in progress, but is delayed and not meeting the planned timeline.
On Hold
The project work is currently paused, with no progress being made at this time.
Complete
All planned project work has been finished, and the project is officially closed.
Cancelled
The project has been stopped and will not be completed.
The listed project or portfolio manager will be able to provide additional status details upon request.
IT Project Health Definitions
The Health of an IT Project indicates whether the project is moving along according to schedule or whether there are issues encountered along the way causing delays in the scheduled implementation. ITS uses the following Health (colors):
Green
Indicates that the project is on track. It is progressing as planned and meeting all key objectives regarding scope, schedule, budget, and resources. Routine monitoring is required.
Yellow
Indicates that the project is at risk. It has at least one concern regarding scope, schedule, budget, or resources that could impact success if not addressed. Proactive monitoring and possible corrective action are required.
Red
Indicates that the project is off track. It is not meeting key objectives regarding scope, schedule, budget, or resources and needs intervention. Immediate escalation and corrective action are required.
For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.