Power BI Paginated Report Subscriptions

Question

How do I subscribe to a paginated report in Power BI?

Answer

Setup a Subscription

  1. Navigate to the Power BI web application. 
  2. Sign in using your BGSU username and password.  
  3. Select Workspaces from the left navigation menu and select the workspace where the report exists. 
    • Since some reports exist in folders within the workspace, you may need to select a folder to view the report. 
  4. Select the paginated report to open it. 
  5. Complete the parameters; scroll horizontally to see additional parameters if needed. 
  6. Select View Report to run. 
  7. Select Subscribe to report from the top menu.  A side panel will open. If there are no subscriptions, select the green Create a subscription button.
  8. Configure the following settings (if applicable): 
    1. Subscription name:  Give the subscription a meaningful name (default value is the name of the report). 
    2. Recipients:  Enter valid BGSU email addresses for recipients that will receive the report. 
    3. Attach full report: Choose the output format attachment that will be sent via email (.pdf, .xlsx, etc). 
    4. Report Parameters: Use Current (rendered report) values is the only option. 
    5. Schedule date and time: Enter in a start and end date for when you want the report to generate. 
    6. Repeat: Choose how often you wish to receive the report, Hourly/Daily/Weekly/Monthly.  Different day and time options will display depending on the choice 
    7. Time Zone: Set to UTC-5:00 Eastern Time (US and Canada). 
    8. More options: An email subject can be provided as well as a short message.  Also available are a report preview page, a link to the report and permission to view the report in Power BI. 
  9. Select Save. 

 

Manage or Cancel a Subscription 

  1. Run the paginated report whose subscription you would like to update.
  2. Select Subscribe. 
  3. From the Subscription list:
    • Select Edit to change settings.
    • Select delete to stop delivery. 

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

Print Article