Using a Connected Conference Room to Join a Microsoft Teams Meeting

How do I use a connected conference room to join a Microsoft Teams Meeting?

A connected conference room has a dedicated computer with a dedicated camera and microphone. It will function similar to your own laptop, but with higher-quality video and audio. 

Before Your Meeting Starts

1. Identify the connected conference room you want to use and be sure to reserve it.
   • If the conference room you select has Cisco Telepresence or is listed as a Zoom Room, use the connection guide on the room's description page rather than this guide. 
2. Schedule the Microsoft Teams meeting you will use.
   • If someone else is scheduling the meeting, just be sure to have the join URL ready. 

Inside the Conference Room

1. ​​​​​​Turn the TV and the dedicated computer ON.
2. Use the wireless keyboard and mouse to sign in using your BGSU username and password.
3. Obtain the URL for your meeting and click the link to join your meeting. 
4. Check to make sure the camera and microphone selected in Microsoft Teams match the options listed on your room's description page. 
   • If you have more than a couple of people in the conference room with you, you will want to change the Noise Suppression in Microsoft teams to Low.
5. When you are finished with your meeting, be sure to log out of the computer in the room.

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.