University Advancement Report Request

BGSU Department Contacts.

The Office of University Advancement (UA) serves as the official source of alumni and donor data. UA provides mailing lists, data analytics, Power BI dashboards, and information that supports the decision-making process, follows donor intent and requirements, complies with reporting requirements of external agencies, and responds to ad hoc requests for information. 

Please submit the request form on this page. 

Prior to submitting your request, please review the information already available on the UA website and within Agilon One/Web Report Library/PowerBI (if you have access). If you are unable to find the information you need, please review the guidelines below prior to completing this form. 

1. All communication pieces must be approved by both the requesting area's director of development and their assigned marketing manager.  Lists requested with the stated purpose or output type of internal use cannot be used for any form of mass or external communication.
2. The return of the requested data depends on UA workload, the complexity of the request, and the availability of UA staff. Most requests are completed within two weeks, however, give as much advanced notice as possible if you are working with a deadline. 
3. Any request involving specific degrees/majors must be accompanied by a list of PeopleSoft plan/degree codes.  Codes can be found here: ​​​​​​http://www.bgsu.edu/registration-records/academic-program-code-listing.html.  
4. Any request based on a geographic location must be accompanied by a zip code and mile radius or defined by city/state boundaries. 
5. If your request involves surveying more than 100 faculty, staff, or students, or if the request is in connection to a student project, you must obtain Institutional Review Board (IRB) approval prior to making the request.

Before filling out the data request form, please note the University’s compliance requirement that must be followed. The data you are requesting must be solely for the purpose described and must not be shared/released to any third party without contacting University Advancement and the Office of General Counsel for clearance and written authorization. I understand that it is my responsibility to ensure that any device(s) on which this data is stored is secured according to BGSU data policy guidelines 

There is no cost associated with this service.