Lab Policies & Guidelines

Question

What are the Lab Policies and Guidelines?

Answer

Policies & Guidelines Summary

  • Reservations must be made at least 2 business days (48 hours excluding weekends and holidays) in advance of the reservation date.
  • Area will be held for only 10 minutes past beginning of reservation time.
  • The instructor/session leader is considered responsible for the area during reservation time.
  • Food and drink are absolutely prohibited in lab/instructional areas.
  • It is the instructors' responsibility to be aware of the available equipment and capabilities of that equipment.
  • If a reservation is no longer needed, the reservation should be canceled as soon as possible.

 

Policy Guidelines

This document outlines Information Technology Services (ITS) reservation policies for instructional facilities.

Requesting a Reservation Anyone wishing to make a reservation should fill out the Online Reservation Request Form. All reservation requests must be submitted on the web form. The reservation request must contain the following information:

  • Name, email address and phone number of the instructor/session leader
  • Name, email address and phone number of the contact person
  • Class and section number
  • Dates and times that the reservation begins and ends.
  • Number of systems needed
  • Name and number of copies of ITS software needed

No reservations or confirmations will be done over the telephone. Incomplete written information may nullify the reservation. Anyone wanting to check on the current availability of a facility or are in need of more reservation information can send an email to reservation@lists.bgsu.edu.

ITS strongly suggests that persons reserving an area test their software in the reserved area well in advance (ITS recommends at least 3 workdays) of their reservation.

All reservations should be made at least 2 business days (48 hours excluding weekends and holidays) in advance of the reservation date. Clients making reservations will have confirmation emailed to them within one business day.

Reservations will not be made until the Registrar (for Fall or Spring semesters) or Continuing & Extended Education (for Summer session) initiates course development. After the course development deadlines, any department may reserve any areas not restricted to specific groups.

All reservations will be accepted on a first-come, first-served basis.

Open Lab Instructional Areas will be held for 10 minutes past the reservation start time, after which systems will be made available to any client on a first-come/first-served basis. Clients will not be asked to move to accommodate late arrivals.

 

Using Your Reserved Lab

The instructor/session leader must always remain in the instructional area and is considered responsible for all equipment in the instructional area during the reserved period. The instructor/session leader also must secure the area at exit time.

Food and drink are absolutely prohibited in lab/instructional areas.

It is the instructor's responsibility to be aware of the available equipment and capabilities of that equipment (i.e. operating system, software/version, software quantities, hardware, hardware quantities, network capabilities, peripherals, projection equipment, seating capability) in the lab that they wish to reserve.

Computer labs should not be scheduled if the equipment is not needed by the students for the instruction being given. If the instruction being given requires only a demonstration (i.e., the students do not need a computer station) the instructor should contact Event Planning & Reservations at 419-372-9000 about scheduling a location with equipment just for the instructor.

 

Reservation Cancellation

Reservations that are no longer needed should be cancelled as soon as possible. Please use the Online Reservation Cancellation Form to cancel reservations.

"No showing" for a reserved lab time is discouraged. Arrivals more than ten minutes past the beginning of the reservation time is also considered a "no show" and the lab will be reopened to general use in that case.

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

Details

Article ID: 8067
Created
Mon 8/3/15 1:18 PM
Modified
Thu 6/18/20 4:44 PM