Repurpose Existing Device (Auxiliary Departments Only)

Helpful instructions for auxiliary departments that would like to repurpose and existing device for a new hire.

How do I request the repurpose of an existing device for a new auxiliary department employee?

To request request the repurpose of an existing device for a new auxiliary department employee, you must submit a University Device Request form to ITS. Repurposing approval is at ITS' discretion based on age/condition of existing device. 

Below are some additional tips/guidelines for submitting this type of request:

1.  Select the New Hire Full-Time option from the "What will this device be used for?" drop-down menu.
2.  Select Yes for the "Is your department and auxiliary?" question.
   • Please note - only auxiliary departments can request to repurpose an existing device. 
3. Select Yes for the "Will you be reusing and existing device?" question.
4. Information on locating the devices asset number is in this article. 
5. Enter the date (usually after the existing employee has left) after which the device will be available for ITS to pick it up and start the reconfiguration process.
6. Select the type of device the existing device is from the options in the "Laptop or desktop?" drop-down menu. 
7. Review our What Is Included with My University Laptop, to see if you need to request/purchase add-ons or accessories. 
   • Standard accessories (monitors, docking stations, and keyboards/mice) are usually readily available in ITS inventory.
   • Non-standard accessories are items such as an external webcam or hard drive.
   • If purchasing additional equipment, please review our Device & Accessory Purchasing Guidelines webpage.
     • Please note the Purchase Method column in this table. If University Device Request Form is listed, you may indicate the item you wish to purchase within this form in the non-standard accessories text field.
8. Is this device for a remote-only employee?
   1. If the employee does not have a physical office on campus and is 100% remote, select Yes.
   2. Off-campus equipment delivery for faculty/staff (IE. remote staff) is the responsibility of the requestor's department. 
   3. If Yes is selected, you must include an on-campus delivery location for the device. ITS will deliver the device and any additional accessories and instructions to this location. 
9. Review the list of Standard Software to determine if additional software needs requested.
10. Department Charge Code/Four-Digit Fund Code - This information is required and can be obtained from the requestor's supervisor or department administrative contact.
    • Please enter the codes for your department and not the example text included in the text field.
11. Device Owner's Email is the BGSU email address of the new hire for whom the device is being requested. 
12. Anticipated Start Date is the date on which the new hire is expected to begin working. For planning purposes, please allow a minimum of 15 business days for the delivery of the requested system.

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.