File Sharing

Resources to assist in storing files and sharing files with others, including: OneDrive, SharePoint Sites, OnBase, Media Beacon, OrgSync, and File Shares.

Categories (4)

File Share

University File Sharing services provide shared storage space and access to University documents from a single location to enhance collaboration. Access to the file shares are restricted to specific users and groups as specified by the owner(s) of the shared space. The amount of storage space made available from file shares is negotiated between ITS and the requesting department. Documents stored within the file shares are backed up nightly to prevent data loss. Files sharing services are available to both Windows and Apple computers from on-campus locations.


SharePoint is a platform created by Microsoft provided to faculty, staff and students to store and share files in the cloud. As part of BGSU's implementation of Office 365 for email, all active faculty, staff and students are provided access to this resource in two ways: OneDrive for personal use and Sites for business practices.

Media Beacon

Media Beacon is a Digital Asset Management (DAM) System. DAM’s consists of management tasks and decisions surrounding the ingestion, annotation, cataloguing, storage, retrieval and distribution of digital assets.

Digital Assets consist of:
• Digital Image (i.e. photos, artwork, etc.)
• Animations
• Videos
• Music

Secure Email

The secure email solution for BGSU is Cisco Registered Envelope Service (CRES). A registered envelope is a type of encrypted email message. This service enables those individuals with BGSU accounts to easily send and receive encrypted emails. Encryption prevents important or confidential information from getting into the wrong hands. The service also protects against accidental or intentional breaches of security.

Please note, this service is only available to active faculty/staff/students. For more information about using CRES, please log in to the ITS service portal.