Creating a Webex Event Panelist Invitation List

Question

How do I create an invitation list of people I would like to invite as a panelist to my upcoming Webex Eventt?

Answer

As the event host, select contacts from an existing address book or manually add new contacts to create an invitation list. For larger contact lists, you can import a contact list in the form of a CSV (comma-separated/comma-delimited values) file.

  1. Open Webex Events.
  2. Select Schedule and Event from the left navigation menu.
  3. Navigate to the Presenters & Panelists section.
  4. Select Create Invitation List.
  5. In the window that appears, do any of the following:
    • To add a new contact:
      1. Enter the required contact information under New Panelist.
      2. Select Add to Invitation List.
      3. The contact will now appear under Panelists to Invite.
      4. Repeat steps 1-3 for each additional contact you wish to invite as a panelist. 
      5. Before closing the window, you must select the checkbox next to each contact name under Panelists to Invite and then select Invite if you wish for them to receive an invitation.
    • To add existing contacts in your Webex Events address book:
      1. Select Contacts.
      2. Select each individual contact or contact group that you wish to add to your Panelist invitation list.
        • To add a panelist from your existing contacts as an alternate host*, select that contact and then select Add as an Alternate Host.
        • *Note: An alternate host must have an account on your site. In addition, only a panelist can be an alternate host.
      3. Select Add Panelist
      4. Before closing the window, you must select the checkbox next to each contact name under Panelists to Invite and then select Invite if you wish for them to receive an invitation.
    • To import a CSV file distribution list:
      1. Select Import Contacts.
      2. Follow the instructions on your screen.
        1. For additional assistance please review this Webex documentation
  6. Finish specifying the information for your event on the Schedule an Event page.
  7. Select Schedule This Event.
  8. From the Send Event Emails page, select the recipients you would like to receive a direct email invitation to the event
  9. Select OK and Continue on the messages to follow. 

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

Details

Article ID: 107121
Created
Thu 5/7/20 4:53 PM
Modified
Wed 5/13/20 4:00 PM