Creating a Webex Event Attendee Invitation List

Question

How do I create an invitation list of people I would like to invite to my upcoming Webex Event as an attendee or panelist?

Answer

As the event host, select contacts from an existing address book or manually add new contacts to create an invitation list. For larger contact lists, you can import a contact list in the form of a CSV (comma-separated/comma-delimited values) file.

  1. Open Webex Events.
  2. Select Schedule and Event from the left navigation menu.
  3. Navigate to the Attendees & Registration section.
  4. Select Create Invitation List.
  5. In the window that appears, do any of the following:
    • To add a new contact:
      1. Enter the required contact information under New Attendee.
      2. Select Add to Invitation List.
      3. The contact will now appear under Attendees to Invite.
      4. Repeat steps 1-3 for each additional contact you wish to invite. 
      5. Before closing the window, select the checkbox next to each contact name under Attendees to Invite and then select Invite for them to receive an invitation.
    • To add existing contacts in your Webex Events address book:
      1. Select Contacts.
      2. Select each individual contact or contact group that you wish to add to your Attendee invitation list.
      3. Select Add Attendee.
      4. Before closing the window, select the checkbox next to each contact name under Attendees to Invite and then select Invite for them to sent an invitation.
    • To import a CSV file distribution list:
      1. Select Import Contacts.
      2. Follow the instructions on your screen.
        1. For additional assistance please review this Webex documentation
  6. Finish specifying the information for your event on the Schedule an Event page.
  7. Select Schedule This Event.
  8. From the Send Event Emails page, select the recipients you would like to receive a direct email invitation to the event. 
  9. Select OK and Continue on the messages to follow. 

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.

Details

Article ID: 106980
Created
Wed 5/6/20 2:34 PM
Modified
Wed 5/13/20 3:59 PM