Sharing a Webex Meeting Invite/Link With Attendees

How do I share my Webex meeting link with meeting guests?

Follow the steps below to schedule and share a Webex meeting invite/link with attendees.

1. Navigate to bgsu.webex.com.
2. Log in using your BGSU username and password. 
3. Schedule your meeting. 

Once your meeting is scheduled, you can share the meeting with guests by doing one of the following:

Option One

1. After selecting schedule, you will be redirected to a Webex page with your meeting details.
2. Under the Meeting Information header, copy the Meeting Link URL.
3. Paste and send this to attendees via email, instant message, etc.
4. Attendees will use this link to join the meeting during the scheduled time.

Option Two

1. When scheduling a meeting, enter the email addresses of the attendees into the Attendees field.
2. After selecting start/schedule, the attendees you listed in the step above will receive an email with the meeting details.
3. Attendees can select the Join Meeting button or follow the Where URL in this email to join the meeting during the scheduled time.

Option Three

1. You (the host) will receive an email from Webex with the meeting details. 
2. Copy the link at the top of the email. 
3. Paste and send this link to attendees via email, instant message, etc.
4. Attendees will use this link to join the meeting during the scheduled time.

Note: Do NOT forward the host email message to the attendees. 

ITS will decommission the Canvas Webex integration at the end of the Fall 2021 Semester. In response to faculty input, the Canvas Zoom integration was implemented during the Fall 2020 Semester as a replacement for Webex. Faculty who have not yet made the transition to Zoom should prepare to do so in the coming months, which includes the export of videos currently stored in Webex. Visit www.bgsu.edu/webex for more information.  

For additional assistance, please contact Information Technology Services at 419-372-0999 or through chat.